Privacy Policy
Last Updated: October 2026
1. Information We Collect
We collect information to provide better services to our community, donors, and technology partners. The types of information we collect include:
- Personal Information: Name, email address, and contact details when you subscribe to our newsletter, donate, or contact us via executive@eheps.com.
- Authentication Data: When you log into our portal using third-party identity providers (such as Google or WordPress), we may receive your basic profile information (name, email, avatar) as permitted by your privacy settings.
- Usage & Analytics Data: Data collected automatically via cookies and similar technologies when you browse our website, including IP address, browser type, and pages visited.
2. How We Use Your Information
- To operate and improve our nonprofit programs and AI technology platforms.
- To process donations and provide tax receipts (for the nonprofit arm).
- To communicate project updates, funding milestones (such as our $573,000 Google Cloud award), and impact reports.
- To ensure the security and integrity of our authentication systems.
3. Third-Party Services & Integrations
To deliver our AI and nonprofit services, we integrate with several trusted third-party platforms. Because these platforms may process your data, we have provided descriptions of how we use them and direct links to their official privacy and terms pages.
☁️ Google Cloud Platform
Used for enterprise-grade infrastructure, BigQuery data analytics, and AI model deployment (Vertex AI, Gemini). Data processed here is governed by Google's policies.
🧠 Anthropic (Claude API)
Used for complex document analysis, grant report summarization, and multilingual content generation. All sensitive data (PII) is anonymized before being sent to the API.
🌐 WordPress (CMS)
Our website is built on WordPress for content management, blog publishing, and community engagement. Cookies may be set to manage logged-in sessions.
🔐 OpenID Connect (SSO)
Used for secure single-sign-on authentication. It allows you to log in using existing credentials (e.g., Google) without sharing a new password with us.
📊 Looker Studio
Used to visualize project data and impact metrics. Dashboards may be embedded on our site, which may collect usage data under Google's policies.
4. Data Security & Your Rights
Security & Retention: We implement robust security measures to protect your data. For our AI startup, all data sent to external APIs (such as Claude or Gemini) is anonymized (PII stripped) to protect the privacy of vulnerable communities. We retain personal data only as long as necessary to fulfill the purposes outlined in this policy or to comply with legal obligations.
Your Rights (GDPR & CCPA): Depending on your location, you may have the right to access, correct, delete, or restrict the processing of your personal data. To exercise these rights, please contact us at executive@eheps.com or Executivedirector@eheps.org.
5. Nonprofit Privacy & Donor Protection
As a nonprofit corporation, EHEPS International is deeply committed to the highest standards of privacy for our donors, volunteers, and the communities we serve.
🤝 Donor Privacy Guarantee
We will never sell, trade, rent, or share your personal information with any other organization or third party for fundraising purposes. Your contact information is used strictly for internal record-keeping, tax receipting, and communicating the impact of your donation. You can opt-out of fundraising communications at any time by clicking the "unsubscribe" link in any email or by contacting our executive team directly.
🛡️ Protection of Vulnerable Populations
Because our nonprofit programs support vulnerable communities (including children, refugees, and disaster-affected populations), we implement strict data minimization and anonymization protocols. Any beneficiary data (such as student records or aid recipient information) is heavily restricted, encrypted at rest, and never used for marketing purposes. It is used solely to deliver and improve our humanitarian and educational services.
🧾 Financial & Tax Compliance
We retain donor financial records (names, addresses, and donation amounts) securely for the duration required by applicable tax laws and financial auditing standards. If you request to be removed from our mailing list, we will still retain your financial transaction history in our secure financial system to comply with legal tax requirements, but we will cease all non-essential communications.
6. Updates to This Policy
We may update this privacy policy from time to time. We will notify you of any significant changes by posting the new policy on this page and updating the "Last Updated" date at the top.